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how can i write a letter

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7 Answers

I have been in the habit of writing letters for a very long time. (Many volumes have been written on the topic.) Can you please expand your question and let us know what type of letter you want to write?

Thank you! 

Hello!  Let's begin with pen and paper.  Simply write out what you wish to convey.  In this way, you can review, edit  and proofread your letter.  This is your rough draft.  When you are comfortable writing on paper, then you can do this process entirely by computer in the future.

I hope this helps you in writing effective letters.

The simplest way to learn first how write a letter is to click first on Microsoft word as you open a document and click on “New “ and every form of letter will appear . Go through several draft and you will find the one that resemble you intention. Do not copy it but use it as reference, and learn from it.

It depends on what type of letter. -Business -Personal -Formal -Informal -Responsive -Complaint -Etc. Then one needs to look up the specific (rules) as to the format and needed content. Many websites are very descriptive and easy to understand. Then "Brainstorm", absorb, plan, and WRITE ! I find, that when I "hand-write" a letter the reader will respond sooner, (Although most do not agree with this). I would rather read a letter that I knew the sender had to take time and thought to write.

The format of most letters in the same. The main difference is whether this is a personal letter or a business letter. For a personal letter, you would put your name, address, and teh date in the upper right corner of your paper (if you are doign this in Word, you can shift the aligment so it automatically enters the information on the right, instead of the left. Once you're done, make a new line and then press the left alignment button to write a letter). After skipping a space, go to the left side of your paper and, if you're writing a personal letter, you put your salutions: Dear ___. If you are writign a business letter or letter to your Congressmen, etc . ... you put the name and address of the person/company you're writing to. You should also include the person's job title after their name (ex. John Smith, Human Resources Manager). You write it on the left side, as you would most things you write in English. After the company's address, spik a space and write your salutations. If you don't know the exact name of teh person at teh company you're writing to, obvioulsy you would leave that line blank above the company's name and you can choose from a variety of salutations: Dear Sir and/or Madam, To Whom It May Concern, or Dear Hiring Manager, Dear ______ (name of the company). A semi-colon is appropriate to use after teh salutations in a business letter, though a comma is also acceptable.

After the salutations, on the next line you indent to the first word after "Dear" in your letter, or about 5 spaces (9 in MS Word) and then begin writing the body of your letter. When you're finished with the body, you sign the letter, usually with a closing line, such as "Sincerely," "Yours Truly," "Your Friend," or "Love" (depending on who you're writing to. A business letters is generaly clsoed with "Sincerely,"), skip a line, then write your name.  Both your close and your name should be aligned to the right, like your name and address at the top. If you are using MS Word and intend to print the letter and mail it by hand, or fax it, you should leave enough space between the close and your name to sign yoru name in ink (generally about 3 lines). If you are going to email the letter, clearly you can't physically sign it. That's all you have to do!

Think about who you are writing the letter to and what that person needs or wants to hear.  Then pretend you are telling the person what he needs to hear in the kindest way you can state it.  Say it aloud and record yourself.  Then type it up as you play back the recording.  Edit it later.

Hi! This is simple! Unless it is a formal letter, then greetings and salutations should remain formal; Mr., Mrs, sincerely, etc.  First, you greet whoever you are writing to.  Traditional greeting; Dear Michael, Hello Mike. Second, you write the body of the letter; whatever you want to talk about. Last, your ending or (salutation); Traditional ending; sincerely yours, yours truly, etc.  You should also divide paragraphs by a single space.  Block styling is simplest.  Which means each paragraph starts at your left margin.  See how simple!  Writing a letter should not require research! 


Dear Mike,

I would like to let you know how much fun we had visiting you in your new home this past summer!  It was great! We had a wonderful time.  I especially liked how close your home is to the ocean!

Next year we would love to have you come and visit us here.  Please began planning as soon as possible.  Hope to see you then!


(P.S. leave enough space here to sign your name:usually 2spaces is enough!:)